Purpose Authority In considering requests for the use of District facilities, priorities shall be as follows: a. Activities and programs directly related to the instructional and educational programs of the District. b. Events or activities designed to serve the youth and/or citizens of the individual school community which are planned and directed by District-recognized and school-attached groups. c. Events or activities sponsored by recreational boards of municipalities within the boundaries of the District. d. Use by community organizations whose primary purpose is service to youth or, through the use of District facilities, the improvement of the general welfare of the community, and where no admission, entry of participation fee is charged. e. Use by civic and service groups whose purpose, through the use of District facilities, is to improve the general welfare of the community, and whose admission, entry or participation fee is charged only to yield net receipts to be expended for the welfare of the pupils or for charitable purposes. In determining how school facilities are to be assigned when the number of requests exceeds the number of facilities available, the following criteria will be reviewed: a. Percentage
of District residents involved in the program. Delegation
of Responsibility 1. The use and rental of District facilities shall be generally restricted to organizations located within the Pennridge School District or having a majority of members who are Pennridge residents, and to organizations within the Pennridge School District who are acting as hosts to area or regional meetings or programs. Rental to groups located outside the District who are not being sponsored by a local group may also be approved by district administration, when in the judgment of the administration the renting group is offing a program of interest and benefits to the community and whose major purpose is to serve the youth of the community or is for charitable purposes. 2. All applications for use of the facilities of the Pennridge School District shall be made to the Business Office on a form prepared for this purpose. The application shall be made at least ten working days prior to the date of use to allow time for necessary arrangements. 3. All applications shall be signed by a responsible member of the organization making the application. Signature by the member shall be considered evidence that the group assumes full responsibility for obeying all regulations regarding facility use, It should also be understood that the individual signing the application will be responsible for any costs associated with the use of the District's facilities. 4. All applications are subject to approval of school officials with regard to general conditions, special facilities, services desired or community standards. 5. The availability of school facilities for use is dependent upon the needs of the school as determined by the school principal, and is subject to the priorities established above. 6. The Board will annually approve a schedule of facility use charges. All rental charges for the use of school facilities shall be prepaid within ten business days preceding the event. Checks are payable to the Pennridge School District, c/o The Business Office, 1506 North Fifth Street, Perkasie, PA 18944. 7. When an admission is charged, the organization using the facilities is responsible for the payment of any admission tax required directly to the Bucks County Collector of Internal Revenue. Evidence of payment, together with an itemized attendance report, must be furnished to the school district upon request. 8. Organizations using a school facility may not subject or transfer their rights and privileges to any other group, individual or organization. 9. Organizations or individuals using school facilities shall be responsible for any theft of school property or damage to school property which occurs during facility use and shall reimburse the school district for any such theft or damage within ten days of the receipt of a bill from the district. 10. Organizations using school facilities shall provide police protection at their own expense if deemed necessary by school officials to maintain order, to protect school property, and to provide for traffic supervision and direction. The school employee in charge during the facility use may call the police if in the employee's judgement it becomes necessary. 11. For-profit groups being used by non-profit groups for fundraising purposes may not sell more tickets than the facility can accommodate or resell tickets which are returned with a contribution. 12. The organization using school facilities shall have control of those who may be admitted to the activity, except that school officials and designated employees shall not be refused admission at any time. 13. All apparatus, equipment and devices owned by the school shall be operated by school employees or specifically trained student personnel, unless special arrangements are made otherwise. No equipment or electrical outlets or diverse other utilities not contracted to be used by the group can be used. Prior approval for all use must be granted in writing by appropriate district personnel. 14. Any and all decorations to be used must be fireproof or fire-retardant and subject to the approval of school officials. No open flame decoration shall be used anywhere in the building. Decorations in the auditorium and foyer shall be limited to floral decorations, and no decorations shall be fastened to walls or ceilings. 15. There shall be no installation of equipment or alterations to the existing facilities by the user without the prior written approval of school officials. 16. Any and all decorations, furnishing, and equipment shall be installed and removed by the user, under direction and supervision of the school staff. All such decorations, furnishings, and equipment and debris shall be removed immediately by the user. 17. The use of any and tobacco products school property is not permitted. 18. Alcoholic beverages and illegal substances may not be possessed, transported, served, sold or consumed on District property. 19. Proper adult supervision of youth activities must be provided at all times. Groups which do not provide proper adult supervision may have their use terminated by the district. 20. The lessee must agree to assume all responsibility for damage claims or liability of any kind arising out or by reasons of its use of Pennridge School District facilities and further must agree to save and hold the District harmless from any claims, liability expense or cost in connection with that use of the District's facilities. 21. All groups who use a Pennridge school building must provide personal and property liability insurance coverage with minimum coverage of $500,000. Higher coverage may be required for selected activities. No persons involved in the activity, whether spectators or players, may be excluded from coverage. Pennridge School District must be named as an additional insured for all events which take place in district facilities. A certificate of insurance must be presented to the district prior to use and must indicate that the district has been added as an additional insured. Fee
Guidelines 1. School-sponsored, community, and school-parent organizations (i.e., parent-teacher groups, booster clubs, Pennridge Music Association, Deep Run, Yellowjackets, etc.). These would include parochial schools within the district. Groups included in this category can use the facilities at no charge, except when custodial overtime is involved or when the group sponsors an activity for which it charges admission or registration fees. 2. Adult
and youth civic, government-related, and other non-profit groups
in the Pennridge School District. All groups in category two
can utilize District facilities by paying the cost for any
necessary school personnel at their current rate of overtime
pay, plus twenty per cent (20%) of the per session fees enumerated
below. 3. Private individuals, corporations, and groups whose use of the facilities results in financial profit or assists private interests. Individuals or groups in this category will be charged the rates listed on the below schedule, as well as the cost for any necessary school personnel at their current rate of overtime pay. All of the rates listed are on a per session basis. SENIOR
HIGH SCHOOL MIDDLE
HIGH SCHOOLS ELEMENTARY
SCHOOLS Classroom
in any district building - $75.00 *Kitchen privileges in any building will be granted only if a district food service employee is on duty and the use of the facility has been approved by the Director of Food Services. Any exception to this fee schedule will be recommended by the Superintendent to the Board of School Directors. Additional Stipulations 2. Reasonable, non-negligent care is to be taken of all District property and equipment. 3. The use of District facilities by independent vendors is generally not favored and must have the written approval of the District in order to do business on District property. 4. The use of a concession stand in conjunction with a rental must be sought at the time of the original request and approved with the rental agreement. 5. Motor vehicles shall be driven and parked only on areas designated by the District for such purposes. 6. All security personnel employed by the lessee must be pre-approved by the District. 7. A building service employee must be on duty at all times when a District facility is in use. If such coverage requires the hiring of additional personnel or the extension of the employee's work hours, such cost shall be borne by the lessee at one and one-half times the employee's current hourly rate. 8. All trash and debris generated by the activity is to be placed in the appropriate containers or removed from he premises by the lessee immediately upon completion of the activity. 9. Group using District facilities must acquire all appropriate licenses prior to administrative approval being granted. These permits will be kept on file in the Business Office until such time as the lessee's use of the facility has been terminated. Termination shall occur after the last date of usage of the lessee. 10. Any exception of the fee guidelines for facility use will be recommended by the Superintendent of Schools to the Board of School Directors. |